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Hours AI for healthcare

Staff scheduling for care teams.

Coverage by role and shift, handoff notes and daily checklists in one workspace. A manager reviews every schedule before it goes out.

See Hours AI for my care teamExplore the workspace

A manager approves every draft.
Free demo. We walk through your team’s workflow with you.

Hours AICedar House · Care operations
Illustrative Hours AI product story: a colleague calls off a published evening shift. The manager reviews an eligible replacement and assigns Maya, updating the published schedule. The manager then records a nonclinical handover note for the next shift and builds an editable custom care checklist for the care team. The story closes with Hours AI bringing staff scheduling, manager handovers, custom checklists, and daily workforce operations into one platform.

Scheduling, messages, checklists and timesheets.
Staff use the web portal or the mobile app.

  • Scheduling
  • Team communication
  • Checklists and logbook
  • Timesheets and payroll export

01 · Staffing rules

See the rule behind each shift.

Shape a draft around coverage, availability, approved time off, preferences, conflicts, and planned hours, then let a manager review what changes before the team receives it.

Hours AI

Schedule · Cedar House

Draft review

Week of September 7

Illustrative coverage sheet · manager review

Coverage

11 / 12

Open

1

Shift

Thu

SEP 10

Fri

SEP 11

Sat

SEP 12

Sun

SEP 13

Morning

MR

MR

7–3

SK

SK

7–3

MR

MR

7–3

JL

JL

7–3

Evening

JB

JB

3–11

PD

PD

3–11

—

—

Morgan unavailable

JB

JB

3–11

Overnight

AN

AN

11–7

DW

DW

11–7

AN

AN

11–7

1/2

1/2

One place open

Active rule · Coverage floor

Sunday overnight remains visibly open until a second eligible person is placed.

Required headcountRole eligibilityOpen coverage
Illustrative workflow. Hours AI assists the draft and shows the rule checks; it does not guarantee coverage.

02 · The shift change

The handoff arrives before the shift.

Schedule notifications, manager messages, the day’s checklist and the logbook recap sit beside the staffing plan.

Two care team colleagues reviewing a handoff together in a warm residential workspace
Illustrative team scene

Hours AI

Team messages · Cedar House

Delivered

Evening team

4 recipients · Thursday

Schedule notification · 2:52 PM

Maya R. is assigned to Cedar House · 3:00–11:00 PM.

Manager message · 2:55 PM

Please review the evening handoff checklist when you arrive.

Delivered
Linked to the Thursday evening shift

Evening handoff

Date-based checklist · Sep 10

2 / 3
  • Review staffing notes
  • Confirm house vehicle keys
  • Complete evening safety walk

Hours AI

Manager logbook

Recap saved
AK

Alex K.

Manager · 3:08 PM

Thursday handoff

Coverage changed this morning. Maya confirmed the evening assignment; the remaining checklist item is visible to the evening manager.

CoverageEveningFollow-up

88%

Among surveyed community-based I/DD providers, 88% reported moderate or severe staffing shortages in ANCOR's 2025 workforce survey. Hours AI does not create staff; it shows managers where coverage is short and who is eligible to cover it.

Read the source

03 · Friday, before payroll

Review the week before payroll.

Review attendance and timesheets, account for supported overtime rules, and export approved hours as a payroll-ready CSV. Hours AI prepares the handoff; payroll remains in the payroll system.

Hours AI

Timesheets · Cedar House

4 reviewed

Week ending September 13

Attendance and timesheet review

Ready for export
Team member
Regular
Status

Maya R.

Support lead

38.0
Done

Jordan L.

Direct support

40.0
Done

Alex N.

Overnight

40.0
Done

Priya D.

Direct support

36.0
Done

Reviewed total

159.5 hours

04 · Connections and boundaries

Payroll and calendars connect.

Every connection shown here works today. Staff operations stay in Hours AI; clinical and patient data stay in the systems designed for them.

Hours AI

Settings · Connections

Status verified

Connection center

Status shown for each connection

2 live

Calendar subscription

Calendar

Every published shift lands in the calendar your staff already check.

Live

Payroll CSV

Payroll

Approve the week, then export a payroll-ready file in the format your provider expects.

Live

Demo for care teams

Show us your shift change.

Tell us your roles, shift patterns, coverage rules and call-out process. We show you what Hours AI covers today and what it does not.

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