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AI scheduling and time tracking for shift-based teams
Stop building schedules by hand.
Hours AI drafts the week from your roles, availability and coverage rules. You review it and publish. Clock-ins, swaps, time off and payroll run from that one schedule.
Create your account. We’ll guide you through setup.
- 2 months free
- then $2.75 per active employee
- Sales in
- point-of-sale sales land beside clocked hours
- Payroll out
- reviewed hours export as a payroll file
Inside Hours AISkip showcase
Draft the schedule
Start with a drafted week.
Hours AI builds the draft from your roles, availability and coverage rules. You review it before anyone else sees it.
AvailabilityPriyaFrom 10 AM
AI schedule
3-day draft| Team | Mon | Tue | Wed |
|---|---|---|---|
| Alex | 8 AM4 PM | 8 AM4 PM | Off |
| Priya | 10 AM6 PM | Off | 10 AM6 PM |
| Morgan | Off | 12 PM8 PM | 12 PM8 PM |
48 planned hoursReady for your review
Cover a call-out
Ask who can cover.
Hours AI suggests someone available, qualified and under their hours. You approve the change or not.
“Cover Thursday. Keep everyone within their hours.”
Hours assistant
ProposedML
MorganThursday · 8 AM–4 PM
Available
24 h32 h
Review before applying
Run the shift
Checklists, handovers and hours.
Staff tick off the checklist and leave a note. Hours land in a timesheet you approve.
Checklist, note and hours
Opening routine
- Equipment checked
- Team briefed
Handover
Supplies ready for the next shift.
22.5Reviewed hours
Payroll-ready
CSV export
Settings and connections
Set your rules once.
Rest rules, closing tasks and assistant permissions are settings you control. Square, payroll export and calendar feeds connect today.
Available now
Calendar feed
Payroll CSV
Setup
RolesWho works which shift
RulesRest, hours and coverage
ChecklistsOpening and closing
Custom connectionTell us what you run on
Draft the week, approve it, then run every shift from it.
See what Hours can do for youIncluded
One system
for the whole shift.
Publishing the schedule is only the beginning. Clock-ins, swaps, time off, checklists and timesheets all run through it.
01
Before the week
Schedules drafted for you.
Build a schedule around availability, roles, coverage and your own rules. Review the draft before it reaches the team.
- AI schedule drafts
- Availability & coverage
- Time-off & shift swaps
02
Through the day
Staff work from the same schedule.
Staff see their shifts, clock in, request swaps and read announcements in the app or on the web.
- Time & attendance
- Messages & announcements
- Checklists & manager logbook
03
At the close
Review the week before payroll.
See recorded hours, tip pools and labor against sales together. Approve the timesheets and export the payroll CSV.
- Timesheet review
- Tip management
- Labor insights & CSV exports
Everything included
- AI scheduling
- Coverage planning
- Availability
- Time and attendance
- Requests and approvals
- Team communication
- Checklists
- Shift logbook
- Payroll CSV export
- Tip pools
- Sections and stations
- Labor and sales
- Calendar feed
- Audit history
The same system for managers and staff.A manager workspace, an employee portal and an optional mobile app.
Settings
Set your
own rules.
Set minimum rest, closing tasks and approval rules once. Every draft is checked against them.
TRY THE SETTINGSTry a setting below
WORKSPACE SETTINGSConfiguration example
Scheduling / Rest between shifts
Set a minimum rest between shifts.
Minimum rest
Previous shift ends10:00 PM
11 hours rest
Earliest next start9:00 AM
Set the rest window once. Hours AI applies it when drafting and checking your schedule.
Illustrative settings only. Changes here are not saved.
Beyond the built-in settings
Tell us what you need Tell us what’s missing.
Describe the approval, checklist or connection you need. Let’s scope what your business needs next.
Industries
See it in
your industry.
Each industry page follows one working day and shows which tools apply.
Live product
Restaurants, breweries
and bars.
Rosters, sections, tip pools and closing checklists.
Explore food & beverage
02 / HealthcareCoverage and handoffs
Consultative rollout
Coverage and handoffs
for care teams.
Coverage by role and shift, handoff notes and checklists across all three shifts.
Explore care operationsIntegrations
Connects your sales and your payroll.
Sales come in from your point of sale, reviewed hours go out to payroll, and staff get a calendar feed. Everything here works today.
Working today7 live integrations
Hours AISchedule · Clock-ins · Payroll
Live
Calendar subscription
Published shiftsTheir calendar
Employees subscribe once and every published shift shows up in the calendar they already use.
Private · Read onlyLive
Payroll CSV
Approved hoursYour payroll file
Approve the week, then export hours in a generic, ADP-ready, or Gusto-ready file for payroll.
Export after reviewLive
Square
Square salesLabor vs sales
Connect Square and sales sync automatically, with clock-in timecards if your team already punches in on Square.
OAuth · Sales + timecardsLive
Manual sales entry
Manager enters salesLabor vs sales
Enter daily sales yourself and see labor cost against revenue, no POS connection needed.
Manual entry · Not a POS syncLive
Sales webhook
Any POSLabor vs sales
Send sales from any point of sale or script with a key. They land beside clocked hours, like Square's.
Bearer key · Safe retriesLive
Outbound webhooks
Publish, clock, payrollSlack or Teams
Post a signed event to Slack, Teams or your own endpoint when a schedule publishes, staff clock in or payroll exports.
Signed · Retries · LogLive
Stripe
Active employeesYour invoice
Your subscription, invoices, and payment methods run on Stripe, metered by active employee.
Metered monthly · Billing portalOther systems
Tell us what you run on.
If your business depends on a system that isn’t listed, we’ll map what needs to connect and build it with you.
Free for 2 months
2 months free.
Then $2.75 per employee.
Add your team, post real schedules and export your first payroll files. Your first 60 days are on us.
$0subscription
during your trial
during your trial
Add your team.
$0subscription
during your trial
during your trial
Run real shifts.
Set upRun shiftsDecide
Scheduling, clock-ins, requests, checklists and team messaging. All included in the one plan.
After your free trialOne plan
$2.75per active employee
per month
per month
Every feature is included. There are no tiers.
20
Estimated monthly total20 × $2.75 after trial
Before applicable taxes. Billing adjusts with your active employee count, with a minimum of one employee.
Start 2 months freeCreate your account. We’ll guide you through setup.Card required at subscription checkout.
60-day trial starts at subscription checkout. Card required. Then $2.75 per active employee per month. Cancel before the trial ends to avoid a charge. Applicable taxes may apply.
Common questions
FAQs
01How do I get started?
Start the free trial from this page, or book a walkthrough with our team. We help you add your people, locations and scheduling rules, and confirm which of your tools connect before you start.
02How do the 2 months free work?
60-day trial starts at subscription checkout. Card required. Then $2.75 per active employee per month. Cancel before the trial ends to avoid a charge.
03How does pricing work?
You pay $2.75 per active employee per month, billed monthly. If an employee is deactivated, they're not counted. Your bill adjusts automatically as your team size changes.
04What counts as an 'active employee'?
Any employee with 'active' status in your location. Deactivated employees (former staff, seasonal workers on break) don't count toward billing.
05Do employees need smartphones?
No. Employees can access everything through the online employee portal on any device with a web browser: desktop, laptop or tablet. There's also an optional mobile app for employees who prefer it.
06How does the AI scheduling work?
Tell Hours AI your rules in plain English. The scheduling engine weighs availability, coverage requirements, roles, preferences, fairness, and your configured rules to create a manager-reviewed draft. You can inspect, edit, and approve it before publishing.
07What if I haven't used AI before?
You can start with the assistant off and turn on features one at a time. By default, nothing the assistant proposes is applied until a manager approves it.
08Is setup difficult?
Setup follows the way your operation already works: add your team and locations, define roles and coverage, then capture the rules managers usually keep in their heads. We offer one-on-one onboarding support when you want help mapping the workflow.
09Can I import my existing staff?
You can add employees during onboarding and invite them by email. They receive an invitation to join the right location and can use the employee portal or mobile app.
10Is my data secure?
Your data is encrypted, sign-in is authenticated and access is limited by role. We do not sell your data. Schedule changes and assistant actions are kept in an audit history you can review.
11Can I cancel anytime?
Yes, no contracts or commitments. Cancel from your billing settings and your subscription ends at the next billing date. You'll keep access until then.
Get started
Start with
next week’s schedule.
Start with 2 months free.
Create your account. We’ll guide you through setup.
60-day trial starts at subscription checkout. Card required. Then $2.75 per active employee per month. Cancel before the trial ends to avoid a charge.